WebApp Portal:
See the article below to set up inbox rules for Outlook, Gmail, and Mac Outlook:
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Classic WebApp Filters:
Option 1: Outlook Filer
Outlook > File > Manage Rules & Alerts > New Rule(s) Rule 1. Create a rule to move messages from [email protected] to a new “ToolBox Deadlines” folder Rule 2. Add a filter to your calendar view to remove [Cancelled] deadlines Step 3: Whitelist M365 Admin: Whitelisting via Global Administrator |
Option 2: Gmail Filter
Open Gmail Click the Dropdown option in search From: "[email protected]" > create filter > Select: Skip the Inbox (Archive it) > Apply the label (new) > LTB Deadlines > Create Filter Step 2: Whitelisting https://support.google.com/a/answer/60751
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Gmail Step-by-step:
1. Click on the dropdown arrow on the right in your Gmail search bar |  |
| 2. From: "[email protected]" > create filter > 3. Select Skip the Inbox (Archive it) > Apply the label (new) > LTB Deadlines > Create Filter Note: Trusted Sender in Google or send a "hello" email to [email protected] |  |
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Outlook for PC Rules 1 & 2
File > Manage Rules & Alerts > New Rule
Outlook Step-by-step
| Click "File" (top left corner) |  |
| Click "Manage Rules & Alerts" |  |
| New Rule |  |
Rule 1:
New Rule "Move messages from someone to a folder" "From people or public group" > From "[email protected]" "Move to specified folder" > New folder: "Toolbox Deadlines" Deselect "stop processing more rules" |
Rule 1 Step-by-step:
| Under Step 1: Select a template Select: "Move messages from someone to a folder" Next > |  |
| Next > Under Step 1: Select Conditions "From people or public group" Under Step 2: Edit the rule Click people or public group Add From From [email protected] Next > |  |
| Next > Under Step 1: Select Actions Select "move to specified folder" Deselect "stop processing more rules" Under Step 2: Edit Click to specify folder New folder Folder name: "Toolbox Deadlines" Finish > |  |
| Finished Rule 1 |  |
Rule 2:
new Rule "Apply rule on messages I receive" "With specific words in the subject or body" > specific words > [Cancelled] + [ToolBox Calendar] "Move to specified folder" > New folder: "Toolbox Deadlines"
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Rule 2 Step-by-step:
Under Step 1: Select a template
Select:
"Apply rule on messages I receive"
Next >
Under Step 1: Select Conditions
Select
"With specific words in the subject or body"
Under Step 2: Edit
Click specific words
Add [Cancelled]
Ok
Under Step 2: Edit
Click specific words
Add
[Cancelled]
[ToolBox Calendar]
Ok
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More Options: Mac (Classic) Outlook
Organize > Rules > Create Rule
From: [email protected]
Move to Folder: LTB Deadlines
Step-by-step:
Organize > Rules |  |
Create Rule: |  |
From: Move to Folder: LTB Deadlines |  |
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Mac (New) Outlook
Rules > Create Rule >
From: [email protected]
Move to Folder: LTB Deadlines
Optional: Mark as read
& Save
Step-by-step:
Message > Rules > Create Rule |  |
or Rules: Edit Rules Create New Rule: |   |
From: [email protected] Move to Folder: LTB Deadlines Optional: Mark as read & Save |   |