WHAT IS An M365 GROUP AND WHY DOES IT MATTER IN LAWTOOLBOX?


M365 Definition: 

  • Groups in Microsoft 365 let you choose a set of people that you wish to collaborate with and easily set up a collection of resources for those people to share. 
  • Resources such as a shared Outlook inbox, shared calendar or a document library for collaborating on files.
  • Learn more learn.microsoft.com > Microsoft 365 Groups and Microsoft Teams


LawToolBox Group Use: 

We use the group as the engine to send and update deadlines to the right calendars for your matters.

  • When we create a group in your M365 for every matter 
  • The matter "group" is the event organizer instead of a person 
    • of all the calendar events are sent from "Acme v Met Matter", not Jean Contoso
  • "Share matter" in LawToolBox adds attorneys and staff as M365 group members to receive the deadlines.
    • A LawToolBox Matter gets shared in LawToolBox with 3 people (In LTB app under "my matters")
    • M365 group members are the same 3 people (control the calendar events in Outlook)
  • LawToolBox sends deadlines to the M365 group calendar 
    • e.g. Acme v Met Matter / tb.acme_v_met@mydomain.onmicrosoft.com
  • Only members of the M365 group can add or modify deadlines in outlook
  • Microsoft takes the group calendar and sends deadlines to each member (attorney/staff) on their personal Outlook calendar


In LawToolBox:

When creating a new matter, a group gets created in your M365:Pop-up notice the M365 group is created:


In Outlook:

Event/Deadline Organizer = Group Calendar

This allows multiple staff members to update or reschedule the deadlines in LawToolBox